Air Canada Careers | Executive Assistant Job, Toronto

Air Canada

Job Description

Provide administrative support to the Sr. Vice President, Products, Marketing & eCommerce of Air Canada. The ideal candidate will be a team player with meticulous work standards, basic project management skills, the ability to prioritize and multitask, and has exemplary interpersonal skills. The nature of the work demands complete confidentiality.

Your main responsibilities in this role include the following:

Duties and Responsibilities

• Establish and maintain effective relationships with key members of the organization and gain their trust and respect




• Interface/liaise regularly with other Air Canada Executives, their assistants, their leadership teams and external customers




• Conduct daily calendar management (Outlook) and proactively adjust their schedule based on priorities




• Manage and prioritize tasks and emails




• Organize meetings from end to end (planning, agenda, scheduling, and technology)




• Coordinate travel arrangements, including flight, hotel, meals and car rental reservations




• Prepare PowerPoint presentations




• Coordinate and/or prepare reports and other materials for meetings




• Complete expense reports




• Create/maintain contact lists and spreadsheets




• Monitor and provide updates on departmental budget




• Maintain accurate records & filing of records




• Provide assistance with special projects as required




• Proactively follow up with team members to ensure that all deliverables are achieved in real time




• Administer telecommunications for the branch (contact person with the provider and IT, order mobile phones and monitor invoices)




• Other duties as assigned

Job Requirements

• Minimum of a high-school diploma or equivalent with 5+ years’ experience in providing administrative support in an upper-management capacity.




• Ability to work well and maintain composure under pressure, meet deadlines and work with minimum supervision




• Strong sense of initiative and disposition to innovate to improve processes




• Strong interpersonal skills: problem solving, customer focused, approachability




• Excellent organizational skills: planning, priority setting and managing through systems




• A very high degree of diplomacy, discretion, professional maturity and judgement




• Looks beyond the obvious and is able to overcome obstacles and challenges




• Excellent communication skills




• Expert knowledge of Windows and all Microsoft Office products




• Flexibility and willingness to work extended hours, on occasion




• Some limited travel may be required




• Flexible working arrangement (3 days in office and 2 days from home)

Job Details

Company: Air Canada

Employment Type: Full-time

Job Location: Toronto, ON, Canada

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