Air Canada Careers | Administrative Assistant Jobs, Toronto

Air Canada

Job Description

Provide Administrative Support to the Vice-President, Loyalty & Product. The ideal candidate will be a team player with meticulous work standards, possess basic project management skills, be able to multitask and have exemplary interpersonal skills.

Your main responsibilities in this role include the following:

Duties and Responsibilities

• Provide overall administrative guidance and support.




• Maintain efficient flow of procedures/processes.




• Direct handling of confidential matters, i.e. correspondence, telephone queries, etc.




• Manage all correspondence, internal and external, respond as required and as appropriate.




• Coordinate meetings both locally and at remote locations, i.e. book conference rooms, meeting notices, hotels and flight, etc.




• Prepare, coordinate and distribute meeting material, e.g., agenda, reports, etc.




• Conduct daily calendar management (Outlook) and proactively adjust schedule based on priorities.




• Prepare PowerPoint presentations, spreadsheets, graphs, reports as required.




• Create/maintain contact lists and spreadsheets.




• Complete expense reports




• Manage vacation, attendance for group as required.




• Monitor and provide updates on departmental budget.




• Maintain accurate records & filing of records.




• Provide assistance with special projects as required.




• Proactively follow up with team members to ensure that all deliverables are achieved in real time.




• Other duties as assigned.

Job Requirements

• Minimum of a high-school diploma or equivalent with 5+ years’ experience in providing administrative support in an upper-management capacity.




• Sound knowledge and proficiency of computer skills, including Word, Excel and Power Point.




• Excellent organizational skills: planning, priority setting and managing through systems.




• Excellent communication skills.




• Strong interpersonal skills: problem solving, customer focused, approachability.




• A very high degree of diplomacy, discretion, professional maturity and judgement.




• Ability to multi-task never sacrificing quality.




• Proven customer orientation and ability to work with various client levels




• Ability to work well and maintain composure under pressure, meet deadlines and work with minimum supervision.




• Familiarity with the airline industry, an asset.




• Graphic Design experience, an asset.




• Flexibility and willingness to work extended hours, on occasion.




• Some limited travel may be required.




• Flexible working arrangement available.

Job Details

Company: Air Canada

Employment Type: Full-time

Job Location: Toronto, ON, Canada

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