Overview
Established in 1915 with Helen Keller as a founding trustee, Helen Keller International (HKI) works to save the sight and lives of the most vulnerable and disadvantaged. Headquartered in New York City, HKI currently conducts programs in 20 countries in Africa and Asia as well as in the United States. HKI is known for sustainability, reliability, efficiency and the highest level of technical expertise in fighting and treating blindness and malnutrition.
Country Overview
Established in 1984, the HKI-Tanzania office works in partnership with the Ministry of Health, Community Development, Gender, Elderly and Children (MoH), local NGO’s, and other national and international development partners in the areas of nutrition and neglected tropical diseases (NTDs), particularly trachoma.
Vacancy title: Finance and Administrative Intern
JOB DETAILS:
HKI is seeking to recruit a Finance and Admin Intern in Helen Keller International Office in Dar es Salaam, Tanzania. Finance and Admin Intern reports to Finance and Administration Assistant. The Finance and Admin Intern will be responsible for finance and administrative support ensuring day-to-day financial management functions and general office operations and procedures. The Finance and Admin Assistant will work closely with the Finance and Admin Assistant and Finance Officer and program staff. .
Key Responsibilities:
Under the leadership of Finance and Operations Manager and as a part of internship program, the intern will:
Assist in reviewing all payment requests and disbursements of funds
Implementing administrative and management policies and procedures
Filing and monthly scanning of financial documents
Process payments to the vendors after formal check of vendor’s eligibility with procurement team
Process staff advance requests and manage the day-to-day operations of MPESA/TIGOPESA
Provide support to the Finance Officer to ensure staff account balances are reconciled and MPESA statement reconciled on Monthly basis.
Ensure all payments have adequate supporting documents and that all necessary authorization has been obtained for all payments
Ensure all Finance related documents are filed in a logical manner and coordinate retrieval of physical or soft copy as requested.
Support the Operations Department with general administrative duties.
Desired Qualifications, Experiences and Conditions
Bachelor degree in Accounting or Finance
Able to demonstrate good planning and administrative skills
Person should be a computer literate and should have proven computer skills using spreadsheet
Thorough knowledge of accounting principles and procedures
Good communication and interpersonal skills
Self-motivated and able to work under pressure
Team player and strong work ethic
Vacancy title: Technical Advisor
JOB DETAILS:
The technical advisor will provide technical support to the PMO and TFNC to assist them to coordinate, provide technical assistance, and strengthen the capacity of nutrition-sensitive sectors for improved multi-sectoral nutrition planning, programming, budgeting, monitoring, and evaluation, to improve implementation and results of the NMNAP and the development of nutrition-sensitive components of the NMNAP II. .
Core accountabilities include:
Programmatic: quality planning, implementation, monitoring, evaluation and reporting
Representation and coordination within the organization and other stakeholders
To provide support to the Chief of Party in terms of organization, document preparation, and coordination of activities
Representation and coordination within the organization and other stakeholders
The position will work under the direct line management of the USAID Advancing Nutrition Chief of Party in Tanzania, and is expected to work closely and coordinate with other project staff..
Specific Responsibilities
The Technical Advisor will be responsible for the following, under each area of accountability:
Programmatic
Develop, guide and oversee the project’s technical activities related to support to MNMAP, including support for capacity strengthening activities at the national level; technical input to program and policy development; and data monitoring, interpretation, and reporting.
Support the results reporting to monitor the project’s performance, including contributing to quarterly, annual and other ad hoc reporting to USAID and USAID Advancing Nutrition/HQ.
Provide other technical support as requested.
Required Competencies
Strong interpersonal skills and experience working effectively in teams and cross-cultural settings.
Excellent time management and personal organization skills.
Comfortable working in a matrixed, integrated work environment.
Confident giving and receiving feedback in a direct, professional manner.
Ability to direct multiple long and short-term activities simultaneously with minimal supervision.
Broad capacity building and training experience.
Demonstrated understanding of the socio-cultural issues and nuances of working in communities and with vulnerable populations.
Strong capacity to foster new and effective partnerships, including effective participation in technical working groups.
Demonstrated ability and affinity for delivering technical assistance in developing countries.
Ability to develop and apply monitoring and evaluation plans to determine activity results and monitor impact.
Knowledge of USAID and other donor policies, strategies, and program priorities.
Qualifications
Master’s degree in nutrition, public health, food security, social sciences, international development, or a related field.
At least 5 years of professional experience working on similar projects.
Strong knowledge of multi-sectoral nutrition, especially nutrition-sensitive approaches, food security, food systems, quality improvement, quality assurance, behavior change communication, community development, and multi-sectoral collaboration.
Experience with nutrition-sensitive programming, including familiarity with agriculture; water, sanitation and hygiene (WASH); social protection, and/or maternal and child health (MCH) programming and linkages with nutrition outcomes.
Strong experience coordinating activities with multiple stakeholders to optimize use of limited resources, including development of joint work plans.
Strong analytical and research capacity. Experience in strengthening developing country local implementing organizations in M&E a plus.
Experience interpreting high-level policies, plans, and legislative frameworks.
Experience working effectively in partnership with collaborating organizations including government officials, international donors and agencies, and other relevant stakeholders.
Ability to respond rapidly to shifting implementation scenarios.
Working knowledge of Microsoft software packages: Word, Excel, PowerPoint, Outlook.
Excellent English language skills, both written and spoken with strong presentation skills. Kiswahili a strong plus.
This position is based in Dar es Salaam, with frequent travel to Dodoma (up to 30%).
Vacancy title: Chief of Party
JOB DETAILS:
The Chief of Party will provide technical leadership and program management of USAID Advancing Nutrition in Tanzania. Core account-abilities include:
Programmatic: quality planning, implementation, monitoring and evaluation and reporting
Management of human and financial resources ensuring compliance required by the organization and donor and
Representation and coordination within the organization and other stakeholders
The position will work under the direct line management of the USAID Advancing Nutrition Deputy Director, and is expected to work closely and coordinate with the Helen Keller International Tanzania Country Director and/or designate.
Specific Responsibilities
The Chief of Party will be responsible for the following, under each area of accountability:
1. Assist in the start-up of USAID Advancing Nutrition in Tanzania
Office establishment.
Agreements with government and relevant authorities for project implementation
2. Programmatic
Develop, guide and oversee all aspects of the technical and operational project management of USAID Advancing Nutrition in Tanzania.
Develop and implement an overall project framework in areas of operation, with particular regard to the USAID/Tanzania priorities for USAID Advancing Nutrition.
Lead the overall planning, coordination and technical direction of activities, including strategic planning, work plan and budget development.
Oversee all program activities, including routine data collection, and assess these activities for cost effectiveness.
Oversee the results reporting to monitor the project’s performance, including preparing quarterly, annual and other ad hoc reporting to USAID and USAID Advancing Nutrition/HQ.
Ensure that activities are implemented in compliance with the requirements of USAID Tanzania and USAID Advancing Nutrition rules and regulations.
3. Management
Manage relationships with government officials, donors, partners, stakeholders and USAID Advancing Nutrition/HQ, USAID implementing partners, and other consortium partners in-country. Coordinate and provide technical assistance as needed.
Represent USAID Advancing Nutrition in national and international forums. Communicate program results and create a supportive working environment.
Oversee and manage technical consultants hired by USAID Advancing Nutrition in Tanzania.
Ensure project performance to meet results and deliverables in the project framework and take any corrective actions as necessary.
Build a high-performance team, which will deliver results. Guide and support staff in their development, planning succession, and taking prompt action to address issues of under-performance and any other issues impacting on their professional conduct or implementing their duties and responsibilities.
Travel domestically and internationally as needed.
4. Representation and coordination within the organization and other stakeholders
Engage with key Government Agencies and other stakeholders in particular to support the implementation of USAID Advancing Nutrition in Tanzania.
Develop and maintain a detailed understanding of the health and nutrition issues in Tanzania including national policy development, key players in government, INGOs, UN and national/regional and local civil society organizations.
5. Other
Ensure the USAID Advancing Nutrition Gender Equality Strategy is understood and incorporated into activities as appropriate.
Required Competencies
Superior leadership, management and communication skills to lead a multi-faceted USAID-funded nutrition project. This includes professional experience interacting with U.S. Government agencies, host country governments and other relevant stakeholders.
Strong interpersonal skills and experience working effectively in teams and cross-cultural settings.
Excellent time management and personal organization skills.
Ability to respond rapidly to shifting implementation scenarios.
Comfortable working in a matrix-ed, integrated work environment.
Confident giving and receiving feedback in a direct, professional manner.
Capacity to direct multiple long and short-term activities simultaneously with minimal supervision.
Ability to work effectively with local government and NGO stakeholders.
Skilled in fostering new and effective partnerships and effectively participating technical working groups.
Ability to develop and apply monitoring and evaluation plans to determine activity results and monitor impact.
Knowledge of USAID and other donor policies, strategies, and program priorities.
Qualifications
Education: Master’s degree in nutrition, public health, social sciences, international development, or a related field
Experience: Over 5 years of professional experience working in Tanzania preferred, especially working and/or collaborating with government ministries and partners.
Demonstrated professional experience working with high-level government officials.
Substantial institutional and staff expertise in implementing complex capacity building programs, in resource-constrained environments.
Clear record of success in developing sustainable systems in developing countries, or at a minimum increasing local level of self-reliance.
Strong experience and demonstrated success in coordinating activities with multiple stakeholders to optimize use of limited resources, including development of joint work plans.
Exposure to the existing NMNAP and its development.
Demonstrated success across the whole range of project management: strategic program planning; work planning and budgeting; financial, administrative, contractual management and oversight; relationship management with multiple clients; oversight of program monitoring and evaluation; and documentation of results for USAID-funded programs.
Experience working effectively in partnership with staff, collaborating organizations, international donors and agencies, U.S. Government agencies, host country governments and ministries and other relevant stakeholders.
Experience integrating nutrition into policies, strategies, and programs in areas such as agriculture, social protection, WASH, education, health, and/or HIV/AIDS, and linking with nutrition outcomes.
Proven ability to supervise and mentor staff from different cultures.
Working knowledge of Microsoft software packages: Word, Excel, PowerPoint, Outlook.
Fluency in Kiswahili required. Excellent English language skills, both written and spoken with strong presentation skills. Ability to prepare and disseminate project findings, success stories and other documents effectively.
This position is based in Dar es Salaam, with frequent travel to Dodoma (up to 30%).
Title: Logistics Cum IT Intern
Job Description
About the position:
The Logistics Cum IT Intern is responsible for coordinating, consolidating, and ensuring smooth implementation of and adherence to logistic and security procedures and provides logistical support to all programs at Helen Keller International. The Intern must ensure that all aspects of a logistics team, such as shipping and warehousing are working together to fill orders and deliver materials on a timely basis. They will review all processes and systems and design and implement new plans and procedure.
Reports to: Finance Officer
Key Responsibilities:
FLEET/VEHICLE MANAGEMENT
Assist in managing logbooks-control and filling by ensuring thorough completion by drivers for each journey
Assist in managing system to monitor and control fuel usage for vehicles
The Logistics Intern ensures that HKI procedures and respective donor regulations applicable are closely followed.
Assist in allocation and proper rotation of appropriate work and assignments to the Drivers
Assist in maintaining a box filing system for each vehicle and motorbike that stores all information
Assist in planning routes for field activities
Assist fleet manager on other tasks as requested
LOGISTIC
Assist in organizing administrative logistics including booking of flights and hotel reservations, arranging for transportation, review of travel authorizations, documentations and payments.
Logistics Intern ensures the proper functioning of supply chain including purchasing of goods and services, their transport and storage.
Supporting clearing and forwarding with the contractors
Assisting procurement assistant as requested
Assist in other duties as directed by the line Manager Information Technology Duties
Assist in maintaining ICT procedures and protocols for the country Office eg the Server
Together with the Operations Manager and Our IT Consultant assist ion Internet and Server Operations.
Assist in local IT support services to ensure regular server security management – regular data back-ups, virus updates, and to problem solve IT issues within the office-connectivity, router, software and hardware issues, power supply, etc;
Assist in other duties as directed by the line Manager
Desired Qualifications, Experiences and Conditions:
Bachelor’s Degree in IT and Logistics or equivalent in technical studies.
Substantial knowledge of standard logistics procedures and practices required.
Good level of technical skills in IT / Communications
Background of Fleet management
Good communication and representative skills.
Ability to multitask and deal with stressful situations.
Ability to adapt within the working environment.
Ability to work in a team setting.
Second language skills highly recommended and for some missions required.
Qualified candidates should submit a cover letter and resume toTz.recruitment@hki.org noting the job title in the subject line. Applications will be accepted until close of business 15th January, 2020.
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